Accounts Payable

Duties

  • Reports to Corporate Accounting Manager
  • Input, process and pay all Accounts Payable accurately and before due dates/deadlines
  • 200+ Projects/Entities
  • Approximately 800 invoices processed per week in a 95% paperless electronic/softcopy invoicing environment
  • Pay, monitor, checklist, archive statements and confirm cleared payments for all Notes Payable/Loan/Debt Service obligations on a monthly cyclical basis
  • Pay, monitor, checklist and confirm cleared payments for all Property Tax invoices/obligations on an annual cyclical basis in collaboration with Sr. Property Tax Analyst and other staff
  • Prioritize the payment of investor distributions monthly in conjunction with Finance Manager and Treasury Administrator
  • Pay, monitor, prioritize and expedite payment of utility bills to ensure services are not interrupted
  • Verify data and confirm receipt of accurate W-9’s for all vendors prior to release of payment
  • Direct the preparation and distribution of 1400+ federal 1099 information returns annually
  • Batch Invoices from Avidxchange and import into Accounting System (MRI)
  • Monitor Exceptions in Avidxchange
  • Setup workflows, users, and GL codes in Avidxchange
  • Setup approved vendors in MRI and Avidxchange
  • Produce positive pay files for 10+ banks daily
  • Work with Treasury Administrator and staff, along with accounting reports to ensure available cash for payables
  • Assist Corporate Accounting Manager with special projects
  • Communicate with vendors to troubleshoot payable issues
  • Provide services to internal clients such as Property Management – pulling invoices, copying, etc.
  • Work with Intercompany payables
  • Troubleshoot or research unique issues and respond to rapid turnaround payables
  • Ensure delivery of certain packages, checks and courier shipments

 Skills needed

  • MRI and Avidxchange experience preferred
  • Proficiency with Microsoft Excel, Microsoft Outlook, Microsoft Word, PDF (portable document format) files and web browsers
  • Previous experience working in a busy Accounts Payable environment

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